Bids/RFPs/RFQs

Contract No.: BH-01-008

Boat Haven Boatyard Stormwater Improvement

The work required for the Boat Haven Boatyard Stormwater System, as indicated in the Contract Documents (engineer’s estimate $4.0-4.3M), includes the following improvements:

1. Installation of a four-stage stormwater treatment system
2. Installation of a lift station, valve vault, two submersible stormwater pumps and associated accessories and appurtenances.
3. Installation of approximately 1,200 linear feet of 8” diameter storm drain force main piping, 715 linear feet of 24” diameter gravity main piping.
4. Installation of associated electrical wiring, cabling and devices, including instrumentation
5. Re-grading work associated with the above items, including restoration
6. Temporary erosion and sediment control and traffic control during construction

Prepare and submit bids in accordance with the Instructions to Bidders. Bid due time is 4:00 p.m. on November 25, 2024, or as modified by a future addendum issued during the bid period. Bids are to be submitted only on the Bid Form provided to registered plan-holders on the Port’s plan-holder list.

All bidding and construction are to be performed in compliance with the Contract Provisions, Plans and any addenda issued thereto that are on file at the Administrative Offices of the Port, 2701 Jefferson Street, Port Townsend, WA 98368.  Bidders may obtain a copy of the Contract Provisions, Plans and Bid Form, free of charge, in electronic format (PDF via email link) along with registration as a plan-holder through the Port Engineering Office.  Requests may be emailed to ntoews@portofpt.com.

Disadvantaged, Minority, and Women’s Business Enterprises are encouraged to respond. The Port does not discriminate on the grounds of race, color, religion, national origin, sex, age, gender identity, sexual orientation or disability in consideration for a project award.

This project includes an apprentice utilization requirement of 15% and contains a monetary incentive for contractors who meet the requirement and a penalty for those who fail to demonstrate a good faith effort.

The Port reserves the right to reject any and all bids, waive technicalities or irregularities, and to accept any bid if such action is believed to be in the best interest of the Port.

All questions shall be directed to matt@portofpt.com.

(Advertisement Dates: 10/30, 11/4, 11/12)

• RFQ Engineering Services – JCIA Rural Industrial Park -AHBL, Inc. 03/25/2024
• Cupola Building (Point Hudson) HVAC Improvements:  – Bid Tabulation 2024 Cupola Building HVAC System project (2/9/24):  
• Level 3 Response Engineering Report, 12/18/2013
• Level 3 Keptas Draft Response Engineering Report – not submitted, 1/12/2016
• Level 3 Response Engineering Report, 6/2/2017
• Bid Drawings, 8/14/2017
• Administrative Order, 8/3/2018
• Point Hudson Breakwater Replacement 20220627 Official Bid Tabulation Final
• RFQ COASTAL ON-CALL ENGINEERING -2023-02-14
• RFQ MAIN BREAKWATR REPLACEMENT (PARTIAL) – BOAT HAVEN MARINA -2023-02-14
• RFQ Engineering services – Herb Beck Marina boat launch replacement – Selection:  Reid Middleton
• Bid Tabulation 2024 Cupola Building HVAC System project
• Awarded to Mayda and Sons Mechanical

NOTICE TO CONSULTANTS
REQUEST FOR STATEMENTS OF QUALIFICATIONS (SOQ) Due June 20, 2024 – 2 p.m,

Jefferson County International Airport Request for Airport Planning Services (posted May 21, 2024)
Please see the complete request for qualifications, what your SOQ must include, and the evaluation criteria here.

NOTICE
Request for Qualifications (RFQ) for Waterwalk & Sea Level Rise Project (closed June 29, 2023)

The Port of Port Townsend (Port) is requesting a Statement of Qualifications (SOQs) from qualified engineering firms interested in providing engineering services for the Waterwalk & Sea Level Rise Project.

The Port continues with a laser focus upon repairing, maintaining, and improving the Boat Haven Boatyard for future generations to use, enjoy and prosper. However, the reality of reoccurring flood events is an existential threat to essential community facility. Two of the highest tides ever recorded occurred in the calendar year of 2022, with the December 27, 2022 king tide event breaking historical records. Roadways, storm drains, and other infrastructure were all underwater during this event; ramps to the docks at the Boat Haven Marina reversed direction and required an uphill walk to go down the docks. With rising sea levels, climate modeling indicates we must prepare for more king tide events.

Phase 1 of this project will consider alternatives, determine feasibility, preliminary alignment, design elevation, cost estimates, right-of-way constraints, community engagement, and probable permitting pathways all in support of pursuing funding opportunities to support future project development phases that include detailed design, permitting, PS&E, bidding, and construction. The limits of the first segment of this project will extend from the bluff at west end of the Boat Haven to the bluff near the intersection of Water Street and East Sims Way. A key component of the project is integration of a pedestrian Waterwalk with the sea-level rise structure. The Waterwalk aims to fulfill the vision in the City’s Shoreline Master Plan (Policy 7.3.5). When complete, the first segment will protect the City’s “Flats District.”

Please see the complete request for qualifications, what your SOQ must include, and the evaluation criteria here:

Please submit an electronic copy of your SOQ in Adobe.pdf format to: Joanna Sanders, Port Administrative Assistant, at joanna@portofpt.com no later than 2:00 PM on June 29, 2023.

Please also submit five (5) printed copies of your SOQ post marked no later than June 29, 2023, mailed to Port of Port Townsend, c/o Joanna Sanders, PO Box 1180, Port Townsend, WA, 98368, or hand-delivered to 2701 Jefferson St. in Port Townsend. Hand-delivered SOQs must be received by 4:00 PM. Submittals will not be accepted after the identified times and dates.

If there are any questions with respect to this Request for Qualifications, please contact Dave Nakagawara, Capital Projects Engineer at dnakagawara@portofpt.com; PO Box 1180, Port Townsend, WA, 98368; or by phone at 360.385.0656.

Evaluation Criteria
Submittals will be evaluated and ranked based on the following criteria:

• Qualifications (Expertise/Capacity of Firm(s), including any subconsultants);
• Key personnel, including point of contact for task orders and any sub-consultants;

Relevant project professional engineering experience, specifically contract experience with port districts, municipalities or other government entities;

• Relevant experience with shoreline sea-level rise structures and shoreline pedestrian walkways.

The Port of Port Townsend may choose to interview the highest-ranking firms following evaluation of the SOQs.

Americans with Disabilities Act Information
The Port of Port Townsend in accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act commits to nondiscrimination on the basis of disability in all of its programs and activities. This material can be made available in an alternate format by emailing Joanna Sanders at joanna@portofpt.com or by calling (360) 385-0656.

Title VI Statement
The Port of Port Townsend in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC §2000d to 2000d-4, and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined in 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

Limitations
The provisions of this solicitation may be altered in any of its terms by the Port of Port Townsend.  No part of this solicitation is to be considered as part of a consultant contract, nor is any provision contained herein to be binding on the Port of Port Townsend unless expressly included by reference or adoption in a subsequent written agreement executed by both the Port of Port Townsend and the consulting firm.

If there are any changes in the Request for Qualifications, or should it be determined that additional information exists which is substantively beyond the scope of the information provided herein, and that this information will be of value in preparation of a response to this Request, the changes or additional information will be posted and made available on the Port of Port Townsend website. Firms are responsible for checking for Request for Qualification updates.

Background Documents, Additional Resources, Information:

Final Draft Report
American Rescue Plan Act Funds Letter 

NOTICE
Request for Qualifications (RFQ) for Herb Beck Marina Boat Launch Replacement Project (Closed July 12, 2023)

The Port of Port Townsend (Port) is requesting a Statement of Qualifications (SOQs) from qualified engineering firms interested in providing engineering services for the Herb Beck Marina Boat Launch Replacement Project.

Please see the complete request for qualifications, what your SOQ must include and evaluation criteria here: 

Please submit an electronic copy of your SOQ in Adobe.pdf format to: Joanna Sanders, Port Administrative Assistant, at joanna@portofpt.com no later than 2:00 PM on July 12, 2023. Please also submit five (5) printed copies of your SOQ post marked no later than July 12, 2023, mailed to Port of Port Townsend, c/o Joanna Sanders, PO Box 1180, Port Townsend, WA, 98368, or hand-delivered to 2701 Jefferson St. in Port Townsend. Hand-delivered SOQs must be received by 4:00 PM. Submittals will not be accepted after the identified times and dates.

Americans with Disabilities Act Information

The Port of Port Townsend in accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act commits to nondiscrimination on the basis of disability in all of its programs and activities. This material can be made available in an alternate format by emailing Joanna Sanders at joanna@portofpt.com or by calling (360) 385-0656.

Title VI Statement

The Port of Port Townsend in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC §2000d to 2000d-4, and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined in 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

Limitations

The provisions of this solicitation may be altered in any of its terms by the Port of Port Townsend.  No part of this solicitation is to be considered as part of a consultant contract, nor is any provision contained herein to be binding on the Port of Port Townsend unless expressly included by reference or adoption in a subsequent written agreement executed by both the Port of Port Townsend and the consulting firm.

If there are any changes in the Request for Qualifications, or should it be determined that additional information exists which is substantively beyond the scope of the information provided herein, and that this information will be of value in preparation of a response to this Request, the changes or additional information will be posted and made available on the Port of Port Townsends website. Firms are responsible for checking for Request for Qualification updates.

Background Documents, Additional Resources, Information:

22-095 Herb Beck Preliminary Cost Estimate 
22-095 Herb Beck Marina Boat Launch Replacement Project Preliminary Design
Herb Beck Progress Breakwater Condition Assessment 08-11-22
Herb Beck Progress Breakwater Condition Assessment 02-23-23

Construct New Taxiway A3, Install Signs Project (Closed April 20, 2023)
PORT OF PORT TOWNSEND is seeking a qualified contractor to Construct New Taxiway A3, Install Signs Project at the Jefferson County International Airport. Major elements of work for the project include full-depth pavement construction, storm drain improvements, electrical improvements, pavement marking, and miscellaneous work associated with the project.

Bid Tabulation
Addendum Bid Invitation. See Approach Engineering
Original 2023-03-29 Bid Invitation

NOTICE TO CONSULTANTS
(Updated 2/14/23, Revision 1)
REQUEST FOR QUALIFICATIONS (RFQ) for
MAIN BREAKWATR REPLACEMENT (PARTIAL) – BOAT HAVEN MARINA (Closed March 3, 2023)

Port of Port Townsend, Jefferson County, Washington
STATEMENT DUE:  March 3, 2023

The Port of Port Townsend is requesting a Statement of Qualifications (SOQs) from qualified engineering firms interested in providing engineering services for the partial replacement of the Main Breakwater at Boat Haven Marina.  Boat Haven Marina is protected with a 1,325’ rubble mound breakwater constructed and maintained by the USACE. The easternmost 550’ is a sand filled coffer dam structure, armoured in stone, that is owned by the Port. This project will design the replacement of that structure to current code and standard, including the tie in to the existing USACE authorized structure.

Please click here for full RFQ document:   Breakwater Engineering RFQ

Please submit an electronic copy of your SOQ in Adobe.pdf format no later than 2:00 PM on March 3, 2023 to:    Joanna Sanders, Port Administrative Assistant at joanna@portofpt.com
Please also submit five (5) printed copies of your SOQ post marked no later than March 3, 2023, mailed to or hand-delivered to:

Port of Port Townsend
c/o Joanna Sanders
PO Box 1180, 2701 Jefferson Street
Port Townsend, WA, 98368

Hand delivered SOQs must be received by 4:00 PM. Submittals will not be accepted after the identified times and dates.
If there are any questions with respect to this Request for Qualifications, please contact Matt Klontz, Director of Capital Projects at 360-385-0656 ext 112, or matt@portofpt.com.
Publication dates (February 6, February 9, February 13, February 16, and February 20, 2023)

NOTICE TO CONSULTANTS
(Updated 2/14/23, Revision 1)
REQUEST FOR QUALIFICATIONS (RFQ) for
COASTAL ON-CALL ENGINEERING (CALENDAR YEAR 2023) – PORT OF PORT TOWNSEND (Closed February 24, 2023)

Port of Port Townsend, Jefferson County, Washington
STATEMENT DUE: February 24, 2023

The Port of Port Townsend is requesting a Statement of Qualifications (SOQs) from qualified engineering firms interested in providing on-call coastal engineering services during calendar year 2023.  The Port operates properties throughout East Jefferson County, including the Point Hudson Marina & RV Park, Boat Haven Marina, the Port Townsend Boatyard, Jefferson County International Airport, Herb Beck Marina, Union Wharf & City Dock and various boat launches. The selected firm will provide task order-based engineering services on a variety of projects including but not limited to: condition assessments of over water structures, bulkheads, breakwaters, preliminary design and cost estimating for various projects, support for funding requests for various projects and other engineering tasks as requested.

Please click here for full RFQ document:   Coastal On-Call Engineering

Please submit an electronic copy of your SOQ in Adobe.pdf format no later than 2:00 PM on February 24, 2023 to: Joanna Sanders, Port Administrative Assistant at joanna@portofpt.com
Please also submit five (5) printed copies of your SOQ post marked no later than February 24, 2023, mailed to or hand-delivered to:

Port of Port Townsend
c/o Joanna Sanders
PO Box 1180, 2701 Jefferson Street
Port Townsend, WA, 98368

Hand delivered SOQs must be received by 4:00 PM. Submittals will not be accepted after the identified times and dates.
If there are any questions with respect to this Request for Qualifications, please contact Matt Klontz, Director of Capital Projects at 360-385-0656 ext 112, or matt@portofpt.com.
Publication dates (February 6, February 9, February 13, February 16, and February 20, 2023)

NOTICE TO CONSULTANTS
REQUEST FOR QUALIFICATIONS (RFQ) for
BOAT HAVEN STORMWATER SYSTEM IMPROVEMENT – PORT TOWNSEND BOATYARD (Closed May 20, 2022)

Port of Port Townsend, Jefferson County, Washington

STATEMENT DUE: May 10, 2022

The Port of Port Townsend is requesting a Statement of Qualifications (SOQs) from qualified engineering firms interested in preparing the preliminary and final design for stormwater system improvements to serve the Port of Port Townsend’s Boat Haven Boatyard property (the “Boatyard”).  The Boatyard is Washington State’s largest open and publicly accessible yard, and hosts businesses that employ more than 400 skilled marine trades workers.  The selected firm will survey the Port’s existing stormwater collection and treatment system, identify appropriate management and operational changes, and prepare a final design for a cost-effective stormwater infrastructure system to be owned and maintained—all with an eye towards compliance with the reissued NPDES Boatyard General Stormwater Permit anticipated to be issued later this spring.

Please see below for link to the full RFQ document, which gives the full scope of the project, the complete request for qualifications, what your SOQ must include, and the evaluation criteria.

Click here for Full RFQ document:  Port of Port Townsend RFQ – Boat Haven Stormwater System Improvement 

Please submit an electronic copy of your SOQ in Adobe.pdf format no later than 2:00 PM on May 10, 2022 to:
Karen Erickson, Port Executive Assistant at karen@portofpt.com
Please also submit five (5) printed copies of your SOQ post marked no later than May 10, 2022, mailed to or hand-delivered to:

Matt Klontz, Director of Capital Projects/Port Engineer
c/o Karen Erickson
PO Box 1180, 2701 Jefferson Street
Port Townsend, WA, 98368.

Hand delivered SOQs must be received by 4:00 PM. Submittals will not be accepted after the identified times and dates.

If there are any questions with respect to this Request for Qualifications, please contact Matt Klontz, Director of Capital Projects at 360-685-0656 ext 112, or matt@portofpt.com.